UPDATES FOR APPROVED POSTER AND DEMONSTRATION SUBMITTERS

Please check back to this page for updates. If you have any questions, please do not hesitate to contact the Consortium. Joni Sterlacci @ j.sterlacci@ieee.org

Update #1 – These updates are for you if your submission has been approved! Congratulations!

Update #2 – Update to Poster Submission Authors:

We have updated the guidelines. Please review the updated guidelines below if you haven’t reviewed them. The most important change is that you are responsible for printing and displaying your poster. This display includes providing a portable easel for your poster.

In addition to these updates, I’ve provided a couple of PowerPoint templates you could use to start your poster development. You are not required to use the format or graphics, or branding. These templates are only examples. Unfortunately, the maximum power point size is 56” in the horizontal or vertical dimensions. This constraint leaves a two-inch margin around the actual poster print for the size constraints. Your printer may be able to increase your poster size to fit the entire limitations if you wish.

Sample PPT Templates: PortraitPosterTemplate (1) LandscapePosterTemplate (1)

Update #3 – Poster Boards and Format (Landscape Preferred)

The Bethesda Marriot is setting up the Main H room on the main level in its Grand Ballroom. They are providing poster boards. Please note the size below.
This should make it easier for printing a roll-up poster for shipping/carrying to the venue. Pins and tape will be provided.
If you choose to print your poster in portrait format vs landscape, then you will still need to bring your own easel.
The time slot starts at 9:00 am and concludes with lunch at 12:15 pm. All folks registered for the workshops/panels will be provided with coffee breaks and a box lunch. Registration tables are set up on both floors.

Update #4 – Registration/Fees

f you are only attending the DT of SATCOM workshop, you are only required to pay for the workshop registration for Monday.

If you are attending the MILCOM conference and the DT of SATCOM workshop, you need to pay for your MILCOM registration AND the workshop registration for Monday.

Update #5 – ATTENTION DEMONSTRATION SUBMITTERS – “DIGITAL TRANSFORMATION OF SATCOM” workshop at the MILCOM 2022

Point of Contact Demonstration Logistics:  Jim Rosenberg, Wavestream – jim.rosenberg@wavestream.com

General Questions:  Juan Deaton, ATG – jdeaton@atg.space

Things you need to do before the show:

  • Register for the workshop.  MILCOM requires contributing authors to register.  This can be done at  https://milcom2022.milcom.org/registration    Note that the early bird discounts end on October 31st, after which rates go up by 25%.
  • Reserve a place to stay – there may still be some rooms at the conference venue, but these are likely to fill up quickly
  • Make your travel plans early – note that on your way to the show, your travel will be overlapping folks returning from Thanksgiving trips!
  • Plan to ship your equipment, if you will not be hand-carrying it yourself.  We are working on some kind of shipping arrangements (an address to ship to at the venue which can hold the equipment until your arrival), but this is presently TBD – more to follow on this

What will be provided to you for your demo:

  • A six-foot wide tabletop (confirmed)
  • 115VAC 60Hz electrical power (confirmed)
  • A 70” wide by 42” tall divider which will sit adjacent to (or behind) your tabletop, to which you can pin a poster (very likely, to be confirmed)

What you should bring:

  • All of your demo’ equipment
  • One (or more, depending on your demo’) power strips (recommended, we are not yet certain if each table gets more than a single outlet)
  • A roll-up poster to accompany your demo’ which will fit within the 70” wide by 42” tall pin-board – this is not required but is strongly recommended (pending confirmation of the pin boards).  A block diagram of your demonstration and a few words about which issues in the Digital Transformation of SATCOM you are addressing with your demo’, and any other description you feel is relevant and will help attendees understand the purpose and the functioning of the demonstration.  If you have a poster, it can be incorporated into the Workshop Proceedings DIFI is planning to publish (the deadline for poster content submission for the digest is presently November 4th).

The day of the session:

  • The room will be available starting at 6:30 AM on Monday the 28th (confirmed), giving you two hours to get your demo’ set up and running – this can be challenging, and we recommend a dry run set up at your facility ahead of the show.
  • The demo’s will run from 8:30 (confirmed) until shortly before the beginning of the panel session (time TBD).
  • You will have approximately an hour and a quarter to tear down your demo and get all you equipment clear of the table at the end of the session.

 

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Poster Guidelines Updated 7 September 2022

  • Authors shall provide their portable own easel stand for displaying their poster IF IT IS IN PORTRAIT FORMAT.
  • Authors are responsible for printing, displaying, and taking down the poster.
  • The poster’s dimensions shall not exceed 3’ x 5’ or 5’ x 3’ (LANDSCAPE FORMAT PREFERRED)
  • The poster content must cover the material as cited in the abstract
  • Place the title prominently at the top of the poster board
  • Posters should include a background section, methods, results, and conclusions.
  • Highlight the authors’ names and contact information in case the viewer is interested in more information
  • Posters should use a serif type font (e.g., Times) is often easier for reading the main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels
  • Paragraph and figure captions should be a minimum of 24-point font (0.9 cm height) and headers at least a 36-point font (1.2 cm height).
  • Prepare diagrams or charts legibly in size sufficient to be read at a distance of six feet.
  • Graphs or charts should use different colors and textures/symbols.
  • Posters should organize the presentation so it is clear, orderly, and self-explanatory
  • Posters should group similar ideas and avoid cluttering with too much text.
  • Authors should stay with the poster during the entire session to answer questions

Demonstration Guidelines

  • Demonstrations shall be displayed on a 72” x 30” table
  • Demonstrations will be provided with standard 120 VAC
  • Posters and Demonstrations may be displayed together
  • Demonstrators are responsible for setting up and tearing down demonstrations immediately before and after the workshop.
  • Demonstrations should show metrics and concepts through real applications that include digital IF or virtualization
  • Demonstrators should stay with demonstrations during the entire session